1. RESPONSIBLE FOR DATA PROCESSING

SAXONIA Technical Materials GmbH
Rodenbacher Chaussee 4
63457 Hanau
Tel.: 0049 6181 9061 0
Fax: 0049 6181 9061 4000
E-Mail: technical.materials@saxonia-tm.de

You can reach our data protection officer at:

SAXONIA Holding GmbH
Datenschutzbeauftragter
Dr.-Külz-Ring 10
01067 Dresden
Tel.: 0049 351 484 585 190
E-Mail: datenschutz@saxonia.de

2. SOURCES OF PERSONAL DATA

2.1 When visiting the website

Every time you access content on the website, data is temporarily stored that may allow identification. The following data is collected:

• Date and time of access
• IP-address
• Host name of the accessing computer
• Website from which the website was accessed
• Websites accessed via the website
• Page visited on our website
• Message as to whether the retrieval was successful
• Amount of data transferred
• Information about the browser type and version used
• Operating system

The temporary storage of this data is necessary to enable the delivery of the website during your visit.

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected, which, in the case of website provision, is typically when the session ends.

2.2 As part of the Business Relationship

We process personal data that we receive from our customers and interested parties in the course of our business relationship.

In order to provide our services, we may also process personal data that we legitimately obtain from publicly accessible sources (e.g., the internet, commercial registers, creditworthiness data) or that are transmitted to us by other companies within the SAXONIA Group.

This personal data may include:

• Name, address, contact details, job titles, date of birth and place, nationality, identification data (e.g., ID or passport data), and authentication data (e.g., sample signature)
• Order data related to the fulfillment of our contractual obligations (including sales and payment transaction data)
• Financial information (creditworthiness, scoring data, asset data)
• Sales documentation (e.g., visit reports)
• Other data comparable to the categories mentioned

If you contact us by email or via a contact form on our website, we will store your details to respond to your inquiry. This data will only be used for the purpose of addressing your query.

3. PURPOSE OF PROCESSING / LEGAL BASIS

We process your personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG), and other relevant laws.

3.1 Consent (Art. 6 Para. 1a GDPR)

If you have given us consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent. You may withdraw your consent at any time. This also applies to the revocation of consent given prior to the GDPR’s enforcement.

Please note that the revocation only applies to future processing. Processing that took place prior to the revocation remains unaffected.

3.2 To fulfill Contractual Obligations (Art. 6 Para. 1b GDPR)

We process data to provide services, such as recycling, product manufacturing, commercial services, and transport services, in accordance with our contractual obligations or to carry out pre-contractual measures at your request. The purposes of data processing depend on the specific product or service, including pre-contractual activities like offers, information, advice, analyses, etc.

3.3 Due to Legal Requirements (Art. 6 Para. 1c GDPR)

We are subject to various legal obligations (e.g., commercial and tax retention requirements under the Commercial Code and Tax Code). The purposes of processing include creditworthiness checks, identity verification (of the contractual partner, its owner, and the persons acting on their behalf), fraud prevention, money laundering checks, and embargo compliance. Additionally, processing is required to fulfill tax obligations, reporting duties, and risk management within the company and the SAXONIA Group.

3.4 As part of the B Balancing of Interests (Art. 6 Para. 1f GDPR)

Where necessary, we process your data beyond contract fulfillment to protect our legitimate interests or those of third parties. Examples include:

• Assertion of legal claims and defense in legal disputes
• Ensuring house rules
• Prevention and investigation of crimes
• Security measures (e.g., access control, video surveillance for property security and law enforcement)
• Ensuring IT security and operations
• Business management and development of services and products
• Advertising or market research, unless you object to the use of your data
• Testing and optimization of procedures and processes
• Credit checks with credit agencies and credit insurers
• Risk management within the SAXONIA Group
  

   

4. TRANSFER OF DATA TO THIRD PARTIES

We only share your data with third parties if this is necessary to fulfill our contractual and legal obligations.

The service providers we use for these processes and services are based within the EU and comply with the GDPR.

4.1 Data Processing within the SAXONIA Group

Central areas of our group handle certain data processing tasks for affiliated companies. If you have a contractual or pre-contractual relationship with one or more companies within our group, your data may be processed by another company within the group to prepare offers, check customer acceptance, process contracts and services, or assess risks.

The companies in the SAXONIA Group include:

4.2 External Service Providers

We sometimes use external service providers to fulfill our contractual and legal obligations. The following service providers work for the companies in the SAXONIA Group:

4.3 Public Bodies and Institutions

These may include tax authorities, if required by law, judicial orders, or official obligations to fulfill our legal reporting duties.

4.4 Other Recipients

Other recipients may include those entities to which you have given consent for the transfer of data.

5. DATA TRANSFER TO COUNTRIES OUTSIDE THE EUROPEAN UNION (THIRD COUNTRY)

Personal data will only be transferred to countries outside the European Union (so-called third countries) if necessary to fulfill your orders (e.g., payment orders, transport orders), if required by law, or if you have granted us consent.

6. DURATION OF DATA STORAGE

We process and store your personal data for as long as it is necessary to fulfill our contractual and legal obligations. Note that our business relationships may be long-term (e.g., managing precious metal accounts).

Once the data is no longer required for contractual or legal obligations (e.g., statutory retention periods), it will be deleted. Legal retention requirements are based on, among other things, the Commercial Code (HGB) and the Tax Code (AO).

7. RIGHTS OF THE DATA SUBJECT

7.1 Right to object

You have the right to object to the processing of your personal data. If we process your data to protect legitimate interests, you may object for reasons related to your particular situation. To do so, please send an email to datenschutz@saxonia.de.

7.2 Right to information

You have the right to request information about the personal data we hold about you. To do so, please send an email to datenschutz@saxonia.de.

7.3 Right to Deletion / Rectification

You have the right to correct inaccurate data, block data, transfer data, and request the deletion of your personal data.

To exercise this right, please send an email to datenschutz@saxonia.de.

7.4 Right to Lodge a Consent

You have the right to file a complaint with our data protection officer or with the relevant supervisory authority.

7.5 Revocation of Consent

If you have given consent, you have the right to withdraw it at any time. This does not affect the lawfulness of the processing carried out based on your consent until the point of revocation.